Travel Policy
Created: July, 2012 Reviewed: August, 2018
n support of OCPL’s Mission Statement and Personnel Policy, OCPL will reimburse employees for reasonable business and education travel expenses incurred while on assignment away from their normal work site. All library business travel must have advance approval from the Library Director, or Board of Trustees in Director’s absence.
When approved, actual costs of travel for mileage, parking, meals, lodging, meeting fees, conference amount and other reasonable expenses directly related to accomplishing OCPL business will be reimbursed by OCPL.
- Mileage will be paid at a rate determined by Board Resolution, currently $0.50 per mile. Standard mileage claim form is acceptable for reimbursement purposes.
- Meals will be reimbursed or covered by OCPL for time away from regular work site longer than four hours unless included in conference or business registration
- Lodging will be reimbursed or paid for by the OCPL for business travel requiring overnight stay, unless included in prior registration
- Expenses for conference registration are expected to be pre-approved by OCPL director, or Board of Trustees in Director’s absence, in writing and should be clarified to the best of the staff member’s ability at the time.
